Choose The Ideal Corporate Conference Venue For Your Corporate Events

When it comes to organizing a business seminar or corporate event, there are the regulars who want to innovate, and those who get started. Whatever the case may be, the choice of corporate conference venues play a significant, if not essential, role in the success of your event. The question is how to choose the ideal place to organize your seminar or corporate event. To answer it, it is necessary to take into account various parameters. From the goal of the seminar or corporate event to the profile of the participants to the thorny issue of the budget, nothing should be left to chance. Follow our advice!

What types of places can host your seminar or corporate event? 

The choices of corporate conference venues are very broad. From the small meeting room for 10 people in a conference center to the private meeting room in a private mansion to an auditorium for 200 people, there are meeting rooms of all sizes and styles.

But you can also organize your seminar in an unusual place to change traditional meeting rooms. You can opt for green seminars to take advantage of large outdoor spaces and plan outdoor activities. It all depends on the purpose of the event you want to organize. Anyway, do not settle for brochures or photos on the Internet to make your choice. Take a tour of the site to make sure the place matches what you are looking for and avoid unpleasant surprises. 

Start by defining the purpose of your business seminar 

The first question you need to ask yourself is: what kind of seminar do you organize? An incentive seminar, an integration seminar, a corporate conference, a management seminar or a product launch seminar? It is important to answer this key question as it will guide the choice of corporate event venue for your seminar or corporate conference. Indeed, one does not choose the same place of seminar to organize a team building or a formation.

For the first, we will seek instead a place where we can practice sporting, artistic or cultural activities to strengthen the team spirit, cohesion, and communication within the company. For example a golf game in a refined setting to introduce your employees to this sport of precision. Or a guided and commented stroll in the park of a big castle. Or picking fruits and vegetables from a farm followed by a culinary workshop. 

For training, however, a fully equipped meeting room will be needed: broadband Internet, video projector, projection screen, paperboard, office supplies (paper, pencils or pens). Be careful not to organize a seminar in a luxury hotel while the company is going through a period of financial difficulty. It would not be consistent.

Determine the number and profile of participants 

After defining the purpose of the business seminar, it is necessary, of course, to determine the number of participants. Another criterion must be considered: their profile. Is the event for company executives, employees, partners or customers? Is the group homogeneous? Are there as many men as women? How old are they? 

As the seminar is primarily intended for participants, it is essential to meet their needs and expectations, taking into account their interests. This is especially valid when dealing with a small group of participants or when the group is uniform (e.g. women and men of the same age group).

Choose the corporate event venue and date of your event 

When organizing an event, one of the important aspects is to select the date of the activity and the place of the event within the pre-production stage. Marked the objectives you must work on the production proposal. It is important to choose a date that is favorable; usually the best days are Wednesday or Thursday of the week, and that does not coincide with any special day (holidays, football matches, etc.) 

The advantages and disadvantages of space possibilities must be analyzed. It is necessary to take into account a series of aspects, such as the rules of operation of the space, the accesses for guests and vehicles, the availability of production materials, the dimensions, storage capacity, etc.